Member Documents

# Document Name
Document Description
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1 Standing Rules Rev: 3-28-2018

Detailed guidance for how the OHC is organized and administered.

2 Bylaws Rev: 11-10-2018

General rules & regulations to provide a framework for guidance in operation of OHC and its chapters.

3 Code of Ethics Rev: 2-27-1994

The guiding principles for all OHC members.

4 Membership Benefits & Renewing Membership Sign Up Procedure Rev: 5-13-2019

General description of the benefits of membership & types of memberships available to individuals, families or associations as well as online signup procedure for renewing members.

5 Renewing membership online @ ohconline.com Rev 6-2-2019

Instructions for membership renewal using the online system @ ohconline.com

6 Trail Maintenance Log (Excel file format) Rev: 5-28-2019

How to track hours/time working to maintain or build private or public trails in Ohio.

7 Trail Mileage & Saddle Hour Program Rev: 5-13-2019

How to track trail mileage and time in the saddle (schooling, driving or compettion).

8 Trail Mileage & Saddle Hour - Standard form for members (Excel file format) Rev: 5-28-2019

Form to be used to report your trail mileage and saddle hours to county chapter designate.

# Document Name
Document Description
Download / View

1 Standing Rules Rev: 3-28-2018

Detailed guidance for how the OHC is organized and administered.

2 Bylaws Rev: 11-10-2018

General rules & regulations to provide a framework for guidance in operation of OHC and its chapters.

3 Code of Ethics Rev: 2-27-1994

The guiding principles for all OHC members.

4 Guest Policy Rev: 3-19-2006

Guidelines related to non-members attendance at OHC sanctiioned events.

5 Chapter Bylaws Template Rev: 1-27-2019

How to write specific rules for your chapter to guide operation and administration.

6 Chapter Bylaws Template -Secondary Member Option Rev: 3-20-2016

How to write a bylaw to address voting rights for secondary members in your chapter.

7 Basic Parliamentary Procedures & Guidelines Rev: 3-3-2017

How to apply parliamentary procedure to chapter meetings.

8 Rules of Debate Rev: 2-2-2017

How to make rational decisions during chapter meetings.

9 How to Debate a Difficult Question Rev: 1-15-2017

How to allow members to state opinions in a fair and mannerly order.

10 Help, I've Been Elected President! Rev: 3-3-2017

A guide to the process for and management of chapter meetings.

11 Social Media Etiquette & Guidelines Rev: 5-13-2015

Guidelines for proper use of facebook, twitter, websites or other platforms.

12 Chapter Reminders Rev: 6-2-2019

Overview of expectations for reporting to State OHC officers/executive cabinet/committee chairs (trail work hours, mileage, membership forms, chapter officers, etc.)

13 OHC State Grant Application

Document for a Chapter to apply for a State monetary grant

14 Insurance Coverage Form - FAQs - Why you need coverage Rev: 1-1-2015

Explanation for when you need insurance coverage for an OHC event.

15 Insurance Coverage Request Form Rev: 1-1-2018

Form to be used to request insurance coverage for any OHC sanctioned event.

# Document Name
Document Description
Download / View

1 Standing Rules Rev: 3-28-2018

Detailed guidance for how the OHC is organized and administered.

2 Bylaws Rev: 11-10-2018

General rules & regulations to provide a framework for guidance in operation of OHC and its chapters.

3 Instructions for County Secretary Rev: 6-3-2019

How to guide for proper documentation and distribution of meeting actions and results.

4 Chapter Reminders Rev: 6-2-2019

Overview of expectations for reporting to State OHC officers/executive cabinet/committee chairs (trail work hours, mileage, membership forms, chapter officers, etc.)

# Document Name
Document Description
Download / View

1 Standing Rules Rev: 3-28-2018

Detailed guidance for how the OHC is organized and administered.

2 Bylaws Rev: 11-10-2018

General rules & regulations to provide a framework for guidance in operation of OHC and its chapters.

3 Instructions for County Treasurer Rev: 6-3-2019

Detailed guidance for financial responsibilty and reporting; role of the chapter treasurer.

4 OHC Dues Summary for Chapter Treasurers (Excel file format) Rev: 6-3-2019

Required file to accompany all membership forms submitted to OHC State Treasurer.

5 Income & Expense Report 2019 Rev 11-2-2019

Required file for yearly reporting of chapter expenses and income to OHC State Treasurer. Due by Jan. 10, 2020.

6 Suggested form to use for expense reimbursement to a county or OHC State Treasurer.

Suggested form to use for expense reimbursement to a county or OHC State Treasurer.

7 Chapter Reminders Rev: 6-2-2019

Overview of expectations for reporting to State OHC officers/executive cabinet/committee chairs (trail work hours, mileage, membership forms, chapter officers, etc.)

# Document Name
Document Description
Download / View

1 Join Online as New Member Rev: 6-2-2019

Step x step instructions to join as a NEW member to the online database at ohconline.com

2 Adding New Members to online database Rev: 4-8-2019

Step x step instructions for chapter membership chair to add a NEW member to the online database at ohconline.com

3 Renewing membership online @ ohconline.com Rev 6-2-2019

Instructions for membership renewal using the online system @ ohconline.com

4 Membership Benefits & Renewing Membership Sign Up Procedure Rev: 5-13-2019

General description of the benefits of membership & types of memberships available to individuals, families or associations as well as online signup procedure for renewing members.

5 Chapter Reminders Rev: 6-2-2019

Overview of expectations for reporting to State OHC officers/executive cabinet/committee chairs (trail work hours, mileage, membership forms, chapter officers, etc.)

# Document Name
Document Description
Download / View

1 Trail Maintenance Log (Excel file format) Rev: 5-28-2019

How to track hours/time working to maintain or build private or public trails in Ohio.

2 2020 Grant Money Application Forms Rev: 7-26-2019

Form required to request state OHC money for trails, campground or other improvements.

3 ODNR Volunteer Forms Rev: 6-2-2019

Forms that may be required by your ODNR state forest or park land manager.

4 Chapter Reminders Rev: 6-2-2019

Overview of expectations for reporting to State OHC officers/executive cabinet/committee chairs (trail work hours, mileage, membership forms, chapter officers, etc.)

# Document Name
Document Description
Download / View

1 Trail Mileage & Saddle Hour Program Rev: 5-13-2019

How to track trail mileage and time in the saddle (schooling, driving or compettion).

2 Trail Mileage & Saddle Hour - Standard form for members (Excel file format) Rev: 5-28-2019

Form to be used to report your trail mileage and saddle hours to county chapter designate.

3 Trail Mileage & Saddle Hour - Reporting form for chapter totals (Excel file format) Rev: 11-13-2019

Form to be used by chapters to submit accumulated trail mileage & saddle hours to state OHC trail mileage & saddle hours chair.

4 Trail Mileage Patch order form (Excel file) Rev: 5-28-2019

Form to request patches and make payment.

5 Chapter Reminders Rev: 6-2-2019

Overview of expectations for reporting to State OHC officers/executive cabinet/committee chairs (trail work hours, mileage, membership forms, chapter officers, etc.)

# Document Name
Document Description
Download / View

1 Insurance Coverage Form - FAQs - Why you need coverage Rev: 1-1-2015

Explanation for when you need insurance coverage for an OHC event.

2 Insurance Coverage Request Form Rev: 1-1-2018

Form to be used to request insurance coverage for any OHC sanctioned event.

3 Insurance Coverage – Waiver of Equine Activity Liability Rev: 1-1-2015

Waiver form to be used for any OHC sanctioned event where equine activity is to occur.

# Document Name
Document Description
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1 County Line Editor (Corral Liason) Rev: 11-1-2019

Policy, procedure and style guidelines for monthly submissions to the Corral's County By Lines

2 Proper Use of OHC Registered Logo Rev: 6-15-2019

Expectations for using the OHC Registered logo in all print, merchandise, website and social media platforms.

3 PNG File of OHC Registered Logo

Use this logo for all chapter or state promotions and communications. Open file and save to your computer.

4 Promoting Your Chapter Rev: 6-5-2019

Tips and tools for promoting your chapter through various media.

5 Awards Criteria - Gibby, Lifetime, Merit Rev: 5-10-2019

Definition of awards and process to nominate members for Gibby, Lifetime and Merit awards.

6 State Trail Ride Guidelines Rev: 6-6-2019

Guidelines and requirements to hold State Trail Ride within chapter's area.

7 State Trail Ride Application Rev: 10-6-2019

Application to hold State Trail Ride within chapter's area.

8 State Ride Summary Rev: 6-6-2019

Form to be submitted after event is held.

9 Historical Documentation Rev 11-1-2019

Steps to provide historical information about your chapter to the state historian.

# Document Name
Document Description
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1 Starting a New Chapter Rev: 6-5-2019

Steps to set up an OHC chapter in your location

2 State Meeting Checklist for Hosting Regions Rev: 6-5-2019

Checklist for regions to follow to insure all logistics of a state meeting are met.

3 Guidelines for Sponsoring State Meetings Rev: 6-5-2019

General guidelines of logistics and planning the state meeting.

4 OHC Payment Guidelines Rev: 1-1-2008

Expenses that are or are not reimbursed.

# Document Name
Document Description
Download / View

1 Standing Rules Rev: 3-28-2018

Detailed guidance for how the OHC is organized and administered.

2 Bylaws Rev: 11-10-2018

General rules & regulations to provide a framework for guidance in operation of OHC and its chapters.

3 Code of Ethics Rev: 2-27-1994

The guiding principles for all OHC members.

# Document Name
Document Description
Download / View

1 Meeting Minutes Spring 2018

Minutes of the Spring 2018 State Members Meeting

2 Meeting Minutes Fall 2018

Minutes of the Fall 2018 State Members Meeting

3 Meeting Minutes Spring 2019

Minutes of the Spring 2019 State Members Meeting